Codeweavers' commitment to the GDPR

Codeweavers are fully committed to being compliant prior to the date that the GDPR goes into effect.

Codeweavers' commitment to the GDPR

Codeweavers are fully committed to remaining complaint from the date that GDPR has gone into effect. Here is a timeline of Codeweavers' GDPR journey so far. This page will be continuously updated with where we are up to.

May 2018

On May 25th, 2018 GDPR came into effect, we will continue to ensure that we are doing everything necessary to ensure we remain compliant.

GDPR Changes Coming to our Showroom System

We will be making a change to remove all customer personal details from the emails advising a dealer that they have a new sales lead.

Each email may contain a different selection of personal details. These can range from only an email address for an emailed quote to name, two phone numbers and an email address.

To comply with GDPR legislation, we are going to be removing all reference to the customer's personal data and instead, the retailer will need to click the link and login to Showroom in order to view the customer's details.

We will continue to send the emails, it is only the content that will change.

Before we set this change live, we would like to hear from anyone who may be negatively impacted by this change so that we can discuss possible solutions with you. If you feel this will have an adverse effect on the way you process finance leads please contact a member of our client support team via phone on 0800 021 0888 or email support@codeweavers.netsupport@codeweavers.net

We've Updated Our Legal Policies

We’ve made a few changes to Codeweavers' Privacy Notices. Here's a summary of the changes made:
We have added new Privacy Notices to our products for any instances that we are collecting and processing personal data.

The main areas Codeweavers collect and process personal data on your behalf are through finance forms within a Codeweavers Calculator or Showroom System such as:

Email Me This Quote - Privacy Notice can be found here
Apply for Finance - Privacy Notice can be found here
Motor Credit Check - Privacy Notice can be found here
Reserve it Now - Privacy Notice can be found here

If you require us to add additional information to cover you as the Data Controller or if you need Codeweavers to implement your Privacy Notice, please email: gdpr@codeweavers.net

Codeweavers' Privacy Notice

We have made changes to our Privacy Notice that's available on our website. The revised Privacy Policy is clearer and clarifies how we collect and process your information, as provided to us via Codeweavers order forms.

April 2018

In April we have continued to work on some changes coming up that will improve the visibility and clarity of the Privacy Policy within the Codeweavers systems and products.

With the GDPR legislation coming into effect in May 2018, we will need some important information from you. In order to ensure we are GDPR compliant, we will need the contact details of your Data Controller Officer. In order to keep these records up to date, it is a requirement that you provide us with the full name and email address of your Data Controller Officer by the 18th May 2018 to gdpr@codeweavers.net.

Why do we need this information?

These details will be added to your account that we have stored on our system, we will need this information to ensure our Processing Activities document that is required by the ICO is relevant and accurate.

March 2018

In March we have continued to work on some changes coming up that will improve the visibility and clarity of the Privacy Policy within the Codeweavers systems and products.

Apply Form and Showroom Changes

To find out what changes are being made to the Apply Form and the Showroom System to ensure it is GDPR-compliant click here.

Your Codeweavers Products' Privacy Policies

We will be adding Privacy Policies to our products for any instances that we are collecting and processing personal data. You will receive an email from us once this is completed, to review the Privacy Policy.

If you wish to send us your own Privacy Policy please fill in the following template by the 13th April.

If you would like any further information in regards to how Codeweavers are gearing up for GDPR, please email our team on: gdpr@codeweavers.net

February 2018

In February, the Compliance Consultant helped the Codeweavers team put together a list of outstanding items that need to be actioned before GDPR comes into play in May 2018. Codeweavers current privacy policies have now been finalised, along with a version ready to implement before GDPR. Throughout February, the Compliance Consultant got in touch with the ICO in regards to a series of questions Codeweavers required answering to ensure that Codeweavers are heading in the right direction to be fully compliant for GDPR.

In February, Codeweavers updated our terms and conditions to describe in detail what it means for Codeweavers to be a Data Processor on behalf of our customers. Codeweavers have also put together a communications plan to how we are going to update our customers in regards to the updated privacy policies and terms and conditions.

January 2018

This month we have been finalising Codeweavers privacy policies for our range of products. As many of Codeweavers products capture personal data, but Codeweavers only process the data on behalf of our clients (the data controllers), the way we have put together the privacy policies have changed. Codeweavers have hired a Compliance Consultant to go through where Codeweavers are at and what needs to be done to ensure Codeweavers processes and products are compliant for the GDPR regulations.

December 2017

In December we continued with Codeweavers privacy policies, and what needs to be included based on what personal data Codeweavers are collecting and where. Codeweavers Product Owners have been reviewing where we obtain personal data and annotating anything different that we need to include in the main Codeweavers privacy policy.

In addition to this, this month we have been reviewing our processes for the 'Right of Access' from all areas of the business and completing many Data Processing documents for our clients.

In addition to this, the Codeweavers team have refined how we are undertaking audits to gear up for GDPR and we have put together a smaller more concise list of processes that need to be audited to ensure that they are manageable and can be updated on a bi-weekly basis. These audits have been added in a digital format in a process queue so we can review at what stage the audits are at.

November 2017

In November we put an internal team together to review Codeweavers privacy policies and where these were required in each Codeweavers system and application. It was decided to create a general privacy policy that was configurable based on the application or system. The privacy policy is currently being reviewed and refined to ensure it meets all GDPR regulations, and once this has been finalised this will be based to Codeweavers legal team. The privacy policies will then be provided to Codeweavers Product Owners, who will manage where they will be added, and how this will be communicated to clients and consumers that we have updated Codeweavers privacy policies for.

October 2017

We stopped the entire business for a day in October 2017 so the whole company could go through all Codeweavers products and databases to find anywhere where we process or store personal data. This was then looked at to see if there were any non-conformities and Product Owners who manage Codeweavers main pipeline of work are adding solutions to the pipeline to ensure we comply with GDPR requirements.

In October we also implemented a checklist of GDPR items that need to be ticked off when we start any project going forward.

September 2017

In September we continued auditing different processes within Codeweavers - areas included marketing, HR and client support processes, we also audited what personal data Codeweavers developers handled. Any nonconformities found were put in the main pipeline of work as a priority to be resolved with a long-term solution.

August 2017

The lean auditing training took place in August with an external Lean Auditor Training coming to the Codeweavers headquarters and training a member of each department for two days. Since then we have been auditing Codeweavers processes to ensure they are GDPR compliant. Any non-conformities found so far have been put in Codeweavers main pipeline of work to get sorted quickly and efficiently.

July 2017

In July 2017 we started a continuous audit and compliance program. It was decided that a member of each department would take part in 'Lean Auditing' training

June 2017

Codeweavers started gearing up for GDPR back in June 2017. Codeweavers put a team together consisting of eight employees from different areas of the business. The team coordinates the processes and requirements going forward to ensure Codeweavers will be fully compliant with the new regulations by May 2018. We have created an email address so any emails relating to GDPR should be sent to cqc@codeweavers.net.

It was decided by the team to launch a program to educate Codeweavers staff about the obligations under the GDPR, this has been ongoing from GDPR presentations to spot check questions being asked to members of the team to GDPR posters up in the office.

Contact Us

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  Address

Codeweavers Ltd, Barn 4, Dunston Business Village, Dunston, Staffordshire, ST18 9AB.

  Phone

0800 021 0888

  Email

contactus@codeweavers.net

  Hours

Monday - Friday: 8.30am - 5.00pm
Saturday - Sunday: Closed (out of hours support available)